Waitlist Policy and Application Form

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· Quinte Child Care Centrewill strive to accommodate all requests for the registration of a child at the childcare centre. 

· Where the maximum capacity of a program has been reached and spaces are unavailable for new children to be enrolled, the waiting list procedures set out below will be followed. 

· No fee will be charged to parents for placing a child on the waiting list.

1. The Executive Director or designate will receive parental requests to place children on a waiting list via  emailed information, phone, or in-person  meeting.

1. The Executive Director or designate will place a child on the waiting list in chronological order, based on the date and time that the request was received.

2. Once a child has been placed on the waiting list, the Executive Director or designate will inform parents of their child’s position on the list.

1. When space becomes available in the program, priority will be given to children who  are currently enrolled and need to move to the next age grouping, siblings of  children currently enrolled, children of staff, children of employees of  Hastings and Prince Edward District School Board.

2. Once these children have been placed, other children on the waiting list will be prioritized based on program room availability and the chronology in which the child was placed on the waiting list. 

1. Parents of children on the waiting list will be notified via email or phone that a space has become available in their requested program.

2. Parents will be provided a timeframe of 48 hours in which a response is required before the next child on the waiting list will be offered the space. 

3. Where a parent has not responded within the given timeframe, the licensee or designate will contact the parent of the next child on the waiting list to offer them the space.

1. Executive Director or designatewill be the contact person for parents who wish to inquire about the status of their child’s place on the waiting list.

2. Executive Director or designatewill respond to parent inquiries and provide the child’s current position on the list and an estimated likelihood of the child being offered a space in the program.

1. The waiting list will be maintained in a manner that protects the privacy and confidentiality of the children and families on the list and therefore only the child’s position on the waiting list will be provided to parents.

2.Names of other children or families and/or their placement on the waiting list will not be shared with other individuals.